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EVEREST BASE CAMP INFO

COVID-19 PROCEDURES

We require all participants to be fully vaccinated against COVID-19 in order to join our programs. You will need to send a copy of your COVID-19 Vaccination Card to brookstylerttb@gmail.com before you can be confirmed for your desired program.

We also require participants to read, sign, and agree to our COVID-19 Operating Procedures in order to participate in the program. Additionally, Nepal has stringent COVID-19 entry requirements, which are administered by the airlines. Check with your specific airline for details.

 

PAYMENTS

Deposit Payments: A non-refundable deposit payment of $800 USD per person secures your reservation.  This covers your hotel reservations in Kathmandu for pre and post trek, as well as the round-trip flight from Kathmandu-Lukla-Kathmandu.  

Deposit payments may be made via Venmo, Apple Pay, or PayPal.*

Balance Payments: The balance payment is due 45 days before the start of your program.

  • Balance payments may only be made via e-check/ACH, check from a U.S. bank, Venmo, Apple Pay, PayPal, or a wire transfer.**

    • **Wire transfers must cover all fees charged by your bank. The amount of the incoming wire to our bank must equal the balance payment amount.

  • A payment reminder is emailed approximately three weeks before your payment due date. If your balance payment is not received 45 days before the start of your program, your reservation will be canceled, and all program fees forfeited.

  • Payment in full is required when registering for a program within 45 days of the departure date.

*There is a 3% surcharge on all credit/debit card transactions. Credit/debit cards are not accepted for payments of $10,000 or more.
 

CANCELLATION

The $800 per person deposit is non-refundable unless the trip does not materialize.

All cancellations require written notification. Once we receive your written notification of cancellation, the following apply:

If you cancel 45 or more days before the start of your program, then your fee will be refunded, with the exception of the $800 per person deposit.

If you cancel less than 45 days before the start of your program, no refunds will be issued.

Due to the time-sensitive nature of these programs, and the amount of preparation time required for this program, we strictly adhere to our policy and cannot make exceptions for any reason.

 

CANCELLATION INSURANCE

We require that everyone purchase travel insurance. We recommend World Nomads explorer plans.
 

PARTICIPANT RESPONSIBILITIES

Trekking in the Himalaya is both an individual challenge and a team endeavor. Each Participant is required to share in the responsibility of the safety and success of the team. For this reason, we ask that each Participant:

  • Possess the necessary physical and mental fitness required for this program.

  • Be responsible for knowing all pre-departure information.

  • Update Tyler Brooks Photography LLC if there are any changes to your health or medical information before departure.

  • Be properly attired and equipped as outlined in the Equipment List.

  • Act in a considerate manner toward all team members and show respect for local customs, values, and traditions in the areas we travel.

  • Help minimize our impact on the environment and follow appropriate Leave No Trace practices.

  • Describe yourself, honestly and accurately, in terms of fitness, health, skills, abilities, and your equipment to your guide staff.

  • Communicate with your guide staff on the mountain if there are any changes in your medications or health.

  • Adhere to the advice of your guide staff.

  • Continue to self-assess throughout the program, measuring your fitness, health, skills, and abilities against the demands required of the program.

Tyler Brooks Photography LLC reserves the right to dismiss the Participant from a program or to send the Participant to a lower altitude at any time if the sherpa support staff determines, in its sole discretion, that the participant is not physically, technically, or psychologically prepared for, or capable of participating in the program, or for any other reason that may compromise the safety, health or well-being of the participant or the entire group. If this decision is made, the Participant will not receive any refunds or credits and will be financially responsible for any additional costs associated with an early departure, including but not limited to, evacuation, transportation, hotel reservations, meals, etc.

ZERO-TOLERANCE HARASSMENT POLICY

Tyler Brooks Photography LLC does not tolerate harassment or mistreatment of our participants, partners, or employees. Inappropriate conduct under this policy may include conduct that creates a disrespectful, intimidating, hostile, degrading, humiliating, or offensive environment for a participant or employee. Engaging in such conduct is a violation of this policy.

Tyler Brooks Photography LLC may consider conduct to be in violation of the policy even if it falls short of unlawful harassment under applicable law. When determining whether conduct violates this policy, we will consider whether a reasonable person could conclude that the conduct created an intimidating, hostile, degrading, or demeaning environment.

Violation of this policy may result in removal from a program, as well as refusal to provide services indefinitely. We place the utmost value on the safety of our participants and employees. Please report any incidents to Tyler Brooks Photography LLC management.

 

AGE APPROPRIATE GUIDELINES & RESTRICTIONS

In the interest of the safety and well-being of all participants,Tyler Brooks Photography LLC adheres to the following age-appropriate guidelines:

Ages 18 & above only

An individual’s birthday must precede the departure date of the program. For example, a 17-year-old who turns 18 on July 1 may participate on a program beginning July 2.

Under-aged participants on Private Climb or Group Climb programs are assessed on an individual basis.

A parent or legal guardian must accompany the minor trekker throughout the entirety of the program. If either trekker must descend at any time during the program, both climbers must descend together.

A parent or legal guardian must sign for any Participant that is under 18 years of age. On behalf of any minor participant, the parent or legal guardian understands and accepts all the terms of the Program Policies.

REACHING EVEREST BASE CAMP

 

Tyler Brooks Photography LLC cannot guarantee that you will reach Mt. Everest Base Camp. Weather, route conditions, your own abilities, or the abilities of other climbers may create circumstances that make an ascent unsafe, and you or your entire group may have to turn around without reaching the summit.

Failure to reach the base camp due to a person’s own lack of fitness or to any of the events associated with mountaineering (such as weather, route conditions, avalanche hazard, team dynamics, etc.), are not Tyler Brooks Photography LLC responsibility and will not result in a refund, credit, or reschedule.

 

GENERAL POLICIES

Tyler Brooks Photography LLC program schedule and itineraries are subject to change or adjustment based on a number of factors. These include, but are not limited to, route conditions, weather, group strength, terrain, or other environmental factors, and many other factors. Tyler Brooks Photography has complete discretion to change plans to accommodate any of these or other factors, including but not limited to increases in program fees, changes to program schedule or itinerary, and changes to guides or staff, as necessary for the proper and safe conduct of the program. Once the program has started, the Lead Guide will decide on any changes to the itinerary, including ending the program early if the continuation of the program may compromise the safety, health, or well-being of the group.

We reserve the right to cancel any program due to inadequate signups, weather, route conditions, or for any other reason. In such a case, we will make every effort to reschedule the Participant on a different program date. If rescheduling is not possible, we will issue the Participant a refund for all program fees paid to Tyler Brooks Photography LLC, less any non-refundable payments made on behalf of the Participant to secure any of the included land costs provided for this program, including but not limited to, hotel accommodations, transportation, transfers, tours, group equipment and food, permits, and local outfitter services, prior to the cancellation of the program.

Additionally, Tyler Brooks Photography LLC cannot be responsible for any non-refundable expenses the Participant incurred in preparation for the program (i.e., airline tickets, hotel reservations, rental cars, equipment purchases or rentals, etc.).

Once a program begins, there are no refunds or credits for weather-related cancellations or for a program that may end early due to weather, route conditions, or any other circumstances that may compromise the health, safety, or well-being of the group. Furthermore, if the Participant decides for any reason not to begin a program or to discontinue a program at any time, no refunds or credits will be issued. The Participant will be responsible for all additional costs associated with an early departure, including but not limited to evacuation, transportation, hotel reservations, meals, etc.

The Participant is responsible for any costs due to COVID-19, including but not limited to, any testing fees to enter another country, tests required to return to the US, and/or costs associated with medical care and/or quarantine such as hotel accommodations, meals, separate transportation, etc.

Land Costs are provided as a package, and refunds or credits will not be issued for any unused meals, accommodations, group transportation, or other unused costs. Accommodations are based on double occupancy. A Single Supplement Fee will be charged to those Participants occupying single accommodations either by choice or circumstance. If you are willing to share a room, we will make every effort to pair you with another same-gender team member. We will match willing same-gender team members based on the order of registration date. If we are unable to match you with another same-gender team member, a single supplement fee will be charged. The availability of single accommodations is limited in most of the hotels where we stay, and single accommodations are not available while in the mountains.

 

The Participant understands and agrees that Tyler Brooks Photography LLC assumes no responsibility or liability in connection with any travel and hospitality services provided to the Participant by other companies in connection with the program, including but not limited to, the services provided by airlines, hotels, rental cars, and transportation companies and that Tyler Brooks Photography LLC is not responsible for any act, error, omission, or any injury, loss, accident, delay, irregularity, or danger by a supplier of travel or hospitality services to the Participant in connection with the Tyler Brooks Photography LLC program. The Participant will be responsible for all costs associated with any travel delays, missed connections, or missing baggage that requires additional arrangements (separate transportation, hotel accommodations, meals, etc.) to be made on your behalf for you or your baggage to rejoin the program.

 
 
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WHAT TO PACK

You can expect to walk around 80-90 miles altogether on your trek to Everest Base Camp through many climate zones and altitudes ranging from 9,000 feet all the way up to 18,500.  It is very easy to over pack and bring along items that are not necessary.  Our porters can carry a maximum of 10 kg/22 lbs each, and each porter is split between two guests.  This means that every guest can give their porter about 11 lbs each so packing only what is necessary is very important!  Anything over 11kg/22 lbs will be carried by the trekker themselves.

 

PLEASE NOTE THAT YOU CAN BUY ALMOST ANY OF THE ITEMS BELOW IN KATHMANDU OR AT NAMCHE BAZAAR!  IF YOU DON’T WANT TO BUY SOME OF THE ITEMS, THEY WILL BE FOR RENT IN KATHMANDU AS WELL.

 

If you’re traveling to Nepal with someone, have a discussion on what to bring and weigh your packs before arriving in Kathmandu.  

 

Essentials:

 

Passport:  This is the one item you can’t get in Nepal!

 

Cash:  Please bring about $500-$700.  If our flight is not able to land at Lukla because of weather conditions, we will take a helicopter at a cost of about $400/person that is not covered in the cost of the trek. 

 

Main backpack:  We suggest a 50-60 liter pack that has a hip belt.  This is what you will be splitting with your partner or someone and what your porter will be carrying.

 

Daypack:  An internal frame climbing/trekking pack of approximately 20-30 liters in carrying capacity. Emphasize simple, lightweight designs.  Snacks, water, cameras, toiletries and other immediate necessities will be carried in this pack. 

 

Trekking poles: Collapsible skiing/trekking poles. Three section, adjustable-height models are preferred.

 

Socks: Two pairs of heavy socks.  One pair for trekking and one pair for the teahouses.  

 

Hiking boots: Waterproof hiking boots designed for hiking in cool to cold conditions. Insulated boots with room in the toe box and good ankle support should be stressed.  Brands I suggest are La Sportiva, Salomon, and Merrell are all great name brand boots.

 

Sandals/Flip flops:  After a long day of trekking, wearing these around the tea houses makes it very comfortable.  That, plus taking showers in them is also recommended.

 

Underwear:  2-3 pairs of synthetic or wool fabrics are highly recommended.  Once cotton gets wet, it takes a long time to dry out so we do not recommend it.

 

Bottom Base layer:  It can get very cold at night, so something warm that is made out of synthetic or wool is recommended.  Avoid cotton!

 

Synthetic T-shirt: One or two short-sleeved outdoor t-shirts for hiking on warm days.

Long-sleeve top base layer:  This item must be made of a non-cotton material such as merino wool or polyester. Note that light-colored, hooded shirts are strongly recommended for sun protection, and are worn by guides throughout most climbs.

 

Hiking pants: One pair of lightweight synthetic hiking pants. Some prefer to bring zip-off styles, though that is not required.

Midlayer top: One or two midweight, form-fitting, lightweight fleece layer for use over baselayers. Hoods are optional but recommended.

 

Insulated Parka: This jacket or parka should be heavily insulated with high-quality down fill. We recommend an overall parka weight between 1.5 and 2.5 pounds. For warmth, a hood is required.

 

Softshell gloves: Midweight, lightly insulated gloves for use when mittens are too warm and liner gloves are not warm enough.

 

Insulated gloves: One pair of warm shell gloves with insulated removable liners. Excellent for use when conditions are too cold for softshell gloves, but too warm for expedition mittens.

 

Hat: The sun on the whole hike can be very intense!  Any style of lightweight hat for shading the head will work well. Baseball caps and sombrero-style sun hats are the most common.

 

Ski hat:  A non-cotton wool or synthetic hat that covers the head and ears comfortably.

 

Sunglasses: I recommend Julbo Explorer 2.0 mountaineering sunglasses.  

 

Headlamp: Sometimes we will start the hike before sunrise and sometimes you will need to use the restroom at night!

 

0° Fahrenheit sleeping bag:  Teahouses can get extremely cold at night, as many of them don’t have any heat.  Whether filled with down or synthetic insulation, your sleeping bag should be rated to approximately 0° Fahrenheit and feature a collared hood for warmth. Be sure to include a compression stuff sack. Weather conditions and your body temperature needs may effect what rating of sleeping bag you require. 

Water Bottle:  Bring two one-liter capacity water bottles. Wide-mouth, hard-sided, plastic bottles are ideal. Nalgene brand bottles are recommended. Do not bring metal bottles, and do not bring soft-sided water bottles.

Toiletries: Tooth brush, tooth paste, sun screen, lip balm, hand sanitizer, etc.

Medical kit:  We will bring a large medical kit, but it’s always a good idea to have your own!

Whats Included / Not Included

INCLUDED:

Professional photographs

Transportation to and from the airport in Kathmandu

Two nights at Hotel Ganesh Himal (3 star standard hotel) in Kathmandu at beginning of trek and includes breakfast

Welcome dinner and cultural show in Kathmandu

Day tour of Kathmandu and all entrance fees

Round trip flight to and from the trek

Park fees and permit fees

Trekking Map

A professional and experienced trekking guide (English-speaking); a porter per two trekkers (carrying up to 25 kg); all the expenses for the guide and porter(s) are covered (wages, accommodation, meals, transportation, insurance, etc.)

All lodging while trekking at local tea houses

All meals while trekking at local tea houses

1 bottle of water per day while trekking

Radio communications

One night at Hotel Ganesh Himal (3 star standard hotel) in Kathmandu at the end of the 

trek and includes breakfast

16 week training program

We reserve the right to modify what’s included for a trip at any time before departure.

 

NOT INCLUDED:

International round-trip airfare and travel expenses to/from Kathmandu

Any additional hotel nights in Kathmandu not included above

MANDATORY insurance policies (medical, evacuation, trip cancellation, etc.)  Your insurance must have coverage for trekking above 5,000 meters and helicopter evacuation.

Please note:  At times, trekkers have been delayed from either Kathmandu or Lukla.  This is caused by either inclement weather in Kathmandu or Lukla.  During these times, we may be required to take a helicopter to or from the trek.  The cost is approximately $400 per person that is paid by the trekker. 

Personal gear

Excess baggage fees on the flight to and from Lukla.  You’re allowed 10kg for a checked bag and 5kg for your carry-on.

Personal Expenses on the trek:  Telephone, Internet, battery recharge, showers, laundry, alcoholic beverages, boiled water, coke, clothing, etc.

International airport departure taxes and Nepal entry visas

RT-PCR or Antigen test required for return to United States

Sherpa and guide tip pool (we suggest $100-$250 per person)

Any expenses from COVID-19 or COVID-19 testing that causes delays or quarantine requirements such as additional lodging, food, transfers, border issues, delayed test results, etc.